A step-by-step guide to getting your EORI number: Everything you need to know for international trade

Why an EORI number is essential for smooth customs clearance

If you’re planning to start importing or exporting goods from or to the European Union, getting an EORI number (Economic Operators Registration and Identification number) is a crucial step. This number is required for customs clearance in the EU and ensures that your goods move efficiently across borders.

This guide will walk you through the exact steps you need to take to get your EORI number, with helpful tips and common mistakes to avoid. Whether you're a new business entering the world of international trade or need a refresher on the process, this guide will provide the information you need.

Step 1: Check if you need an EORI number

An EORI number is required for businesses that are involved in customs activities within the EU. But do you need one? Here’s how to know:

1. You need an EORI number if:
   • You import or export goods into or out of the EU.
   • You are a customs agent or logistics provider handling shipments for others.
   • You are applying for customs procedures or exporting products.
2. You do not need an EORI number if:
   • Your business only operates within the EU and does not deal with cross-border goods.
   • You are a private individual (unless you're dealing with business activities).

Example: If your business imports machinery from China to the Netherlands, you’ll need an EORI number to clear customs. But if you're a local business within the EU that only purchases goods from other EU countries, you won’t need an EORI number.

Step 2: Gather required information

Before you start the application process, ensure you have the necessary details. Here’s what you need to prepare:

1. For businesses established in the EU:
   • Business name and address.
   • VAT number (if applicable).
   • Relevant contact information.
   • A description of your business activities.
2. For businesses outside the EU:
   • Your business’s contact details.
   • The address where you conduct your business.
   • The VAT number or other relevant documentation if available.
   • Your customs representative’s details if applicable.

Step 3: Apply for the EORI number

1. For businesses in the EU:
   • Apply for an EORI number through your national customs authority. The process is often simple and can be done online.
   • Example: If you are based in the Netherlands, visit the Dutch Customs website and follow the online application process.
   • You’ll typically receive your number within a few days.
2. For businesses outside the EU:
   • If your business is outside the EU but still needs to trade with the EU, apply for an EORI number via the customs authority of the EU member state you plan to first deal with.
   • Example: If you're based in the United States and export goods to Germany, you can apply for your EORI number through the German customs office.

Tip: Make sure your information is accurate during the application process to avoid delays. Incorrect or missing details will slow down your registration.

Step 4: Use your EORI number for customs declarations

Once you have your EORI number, you can use it to make customs declarations for both imports and exports. Here’s how:

1. Submit the EORI number: Whenever you’re dealing with customs, ensure your EORI number is included in the shipping documents like the commercial invoice, Bill of Lading, and customs declarations.
2. File Import and Export Declarations: Your EORI number is used to identify your business when you file for customs procedures. It’s essential that you include it in any import/export documents you submit.

Step 5: Keep your EORI number up to date

1. Update Your EORI Number: If there are any changes to your business details (such as a change of address or business structure), make sure to update your EORI number with the relevant customs authority.
2. Reapply if Needed: In some cases, especially for businesses outside the EU, if your business is expanding into new markets or changing operational structures, you may need to reapply for an updated EORI number.

What Not to Do:

• Do not forget to update your EORI details with customs authorities if there are changes.
• Avoid using an incorrect EORI number on customs documents, as this can result in fines or delays.

Common mistakes to avoid when applying for your EORI number

1. Incorrect Business Details:
   • Ensure that all your business details (such as name, address, VAT number) are accurate. Errors can cause delays or rejection of your application.
2. Not Applying Early Enough:
   • Apply for your EORI number well before you plan to start trading internationally. Customs procedures can take time, and you don’t want to face delays in your shipments.
3. Not Checking the Format:
   • Remember that EORI numbers may have different formats depending on the country. Double-check the format specific to the country where you’ve applied.

Conclusion

Getting your EORI number is a crucial step for businesses involved in international trade. It ensures smooth customs clearance, allows you to comply with trade regulations, and helps you avoid unnecessary delays or fines. By following these actionable steps, you can easily obtain your EORI number and streamline your international shipping operations.

If you need help with your EORI application or any other aspect of international trade, don't hesitate to contact us for expert advice and support.