Step-by-step guide to finding the right HS code for your goods

Why finding the correct HS code matters

Selecting the correct HS code is critical for avoiding shipment delays, extra duties, or customs rejections. Here’s why it’s essential:

✔ Customs Clearance: Authorities use HS codes to determine how goods should be classified.

✔ Duty & Tax Calculation: The code directly affects how much import tax you pay.

✔ Regulatory Compliance: Using the wrong code can result in delays, fines, or even shipment confiscation.

Step 1: Ask your supplier

Before researching, check with your supplier. They often have pre-classified HS codes for their products, especially if they are manufacturers or exporters.

What to do:

Request the HS code from your supplier when sourcing products.
Verify if the code aligns with your destination country’s tariff classifications.

Step 2: Use an HS Code database

If your supplier doesn’t have the HS code, you can search for it in an official HS database. Here are some reliable tools:

Access2Markets (EU) – Find EU tariff classifications and trade agreements.
U.S. HTS Database – Official U.S. Harmonized Tariff Schedule database.
World Customs Organization (WCO) HS Database – The global reference for HS codes.

Step 3: Verify additional digits (if required)

Some countries extend HS codes beyond six digits for more precise classifications.

📌 Example:

Standard HS Code (6 digits): 4202 21 (Leather Handbags)
EU Extended Code (8 digits): 4202 21 00
China Extended Code (10 digits): 4202 21 00 10

What to do:

If you’re shipping to a specific country, verify whether additional digits are required.
Check with local customs authorities or a customs broker for guidance.

Step 4: Compare with similar products

If your product falls under multiple categories, choose the closest matching HS code by comparing descriptions.

Example of possible HS codes:

Plactic water bottle: 3923 30 10
Glass water bottle: 7010 90 10
Metal water bottle: 7323 99 00

What to do:

Search for similar items in HS code databases to confirm your classification.
If unsure, consult a customs broker or freight forwarder.

Step 5: Check import duties & tariffs

Once you identify your HS code, check the associated import duties for your destination country.

📌 Example: Importing Leather Handbags (HS Code 4202 21 00) from China to the Netherlands:

Standard EU Duty Rate: 3%
Preferential Trade Agreement: If shipped under an EU trade deal, duty may be reduced.

What to do:

Use online tariff calculators (e.g., Access2Markets) to estimate taxes.
Consider duty exemption programs or free trade agreements when applicable.

Step 6: Consult a customs broker (if needed)

Still unsure? A customs broker can help verify HS codes and ensure compliance.

✔ They review your classification and confirm tariff rates.

✔ They help correct misclassifications that could result in extra fees or shipment holds.

Conclusion

Finding the right HS code is essential for smooth customs processing and cost control. By following this guide, you can accurately classify your products, avoid unnecessary taxes, and prevent shipment delays.

📌 Next Step: Need more guidance? Learn more about Customs Clearance in the Netherlands to optimize your shipping process.